Residency Profile: Center for Vision Development Optometry Inc.

Residency Program in Pediatric Optometry & Vision Therapy/Neuro-Optometry
Center for Vision Development Optometry Inc. (Pasadena, CA)

Exterior building photo

Established: 2012

Positions: 2

Center for Vision Development Optometry Inc.
2700 E. Foothill Blvd. Suite 207
Pasadena, CA 91107

Program Faculty
Coordinator & Faculty:  Derek Tong, OD, FAAO, FCOVD, FNORA, Diplomate (American Board of Optometry)
Faculty: Belinda Kuo, OD, FAAO, FCOVD
Faculty: Jana Giebel, OD 

Mission Statement
The Pediatric Optometry and Vision Therapy/Neuro-Optometry Residency Program at the Center for Vision Development Optometry Inc. provides qualified graduate optometrists with advanced clinical experience in the diagnosis and management of pediatric eye diseases, binocular vision disorders, visual-perceptual dysfunctions, acquired brain injury, and other functional vision deficits.  The learning objectives are achieved through patient care, case studies, and seminars which will facilitate the resident’s development into an expert clinician in the areas of pediatric optometry, binocular vision, vision development, neuro-optometry, and vision enhancement.

A unique component of this program is equipping the resident with the necessary practice management skills to operate a private practice and successfully market its unique services. The resident will also learn to interact and co-manage patients with other optometrists, child development specialists, educators, and rehabilitation professionals.

This residency program is based at the Center for Vision Development Optometry Inc., the private practice of Dr. Derek Tong located in Pasadena, CA.  The practice focuses on providing excellent patient care in Pediatric Optometry, Vision Therapy, and Neuro-Optometry.  The residency is a full-time, formal, supervised program consisting of direct patient care, didactic education, teaching experience, and scholarly activities.

Exam Room  Exam Room
Exam Room Exam Room Optical Center

Program Description

Program Goals

  1. Enhance the resident’s clinical skills in Pediatric Optometry, Vision Therapy, and Neuro-Optometry.
  2. Enhance the resident’s expertise in the diagnosis and management of vision disorders in Pediatric Optometry, Binocular Vision, Visual-Perceptual and Neuro-Optometry.
  3. Expand the resident’s clinical expertise in the evaluation and management of infants and children with visual dysfunctions.
  4. Expand the resident’s knowledge of binocular vision disorders, strabismus, and amblyopia.
  5. Expand the resident’s knowledge of visual-perceptual dysfunctions.
  6. Expand the resident’s knowledge in evaluating and managing patients with Autism spectrum disorders or other developmental disabilities.
  7. Expand the resident’s knowledge in managing patients with acquired brain injury.
  8. Develop the resident’s communication skills that are required for successful private practice devoted to Pediatric Optometry, Vision Therapy, and Neuro-Optometry. 
  9. Develop the resident’s skill in presenting lecture to optometrists and professionals within the community.
  10. Develop the resident’s understanding of the business aspects in successful management of a practice devoted to Pediatric Optometry, Vision Therapy, and Neuro-Optometry.
  11. Enhance the resident’s clinical teaching and preceptorship skills.
  12. Instill in the resident an appreciation of the importance of scholarly activity.


Objectives

  1. The resident will develop a high degree of efficiency and clinical confidence to provide patient care in Pediatric Optometry, Vision Therapy, and Neuro-Optometry.
  2. The resident will perform the appropriate diagnostic procedures.
  3. The resident will determine the correct diagnosis for each patient.
  4. The resident will determine the best management for each patient.
  5. The resident will gain experience in evaluating and managing children in a primary care setting.
  6. The resident will gain experience in evaluating and managing patients with binocular vision disorders, strabismus, and amblyopia.
  7. The resident will gain experience in evaluating and managing patients with visual-perceptual dysfunctions.
  8. The resident will gain experience in managing patients with Autism spectrum disorders or other developmental disabilities.
  9. The resident will gain experience in managing patients with acquired brain injury.
  10. The resident will develop expertise in establishing rapport and communicating with the patients and their caregivers. This will include typically-developing children, children with special needs, and patients who have suffered an acquired brain injury.
  11. The resident will develop efficient report writing skills using standard medical dictation technique.
  12. The resident will develop the ability to interact and communicate with other professionals in a multi-disciplinary setting.
  13. The resident will acquire and practice the skills needed to effectively deliver case presentations or research results to fellow optometrists.
  14. The resident will acquire and practice skills needed to effectively present a vision topic to parents, educators, and/or other professionals in the community.
  15. The resident will become familiar with the practice management aspect of the practice devoted to Pediatric Optometry, Vision Therapy, and Neuro-Optometry.
  16. The resident will become familiarized with the encounter/billing forms and clinical chart recording requirements for proper billing.
  17. The resident will learn how a private practice devoted to Pediatric Optometry, Vision Therapy, and Neuro-Optometry performs outreach and marketing of its services.
  18. The resident will learn the techniques to prepare medical-legal reports and/or depositions.
  19. The resident will be provided with clinical teaching and preceptorship experience of optometric interns and/or vision therapists.
  20. The resident will be educated in the preparation of a professional manuscript.
  21. The resident will be encouraged for life-long continual learning through major Fellowship programs.

Workload and Schedule

Clinical experience may include, but are not limited to, the diagnosis and/or treatment of the following conditions (estimated patient encounters per residency year):

  • Total patient encounters (>1000)
  • Pediatric primary care examinations, including infants (>70)
  • Binocular disorders, strabismus and amblyopia (>500)
  • Visual-Perceptual dysfunctions (>200)
  • Autistic spectrum disorder or other developmental disabilities (>75)
  • Acquired brain injury (>25)

Patient demographics

  • Ethnicity: Caucasian 50%, Asian 20%, Hispanic 10%, African American 3%, Mixed race: 17%
  • Age: under 18 years old 80%, Adults 20%
  • Gender: male 50%, female 50%

Program length: 12 ½ months, August 1 – August 15 of following year.

Work Schedule

  • The Center is open from 9 am to 12 pm and 1 pm to 6 pm on most weekdays and from 8:30 am to 1 pm on Saturdays.
  • The schedule is based on approximately 40.5 hours of work in each week, consisting of four weekdays, one half weekday and Saturday half day.
  • The resident will be scheduled to provide patient care on Saturday half-day and will be given time off on a weekday morning such as Tuesday or Thursday morning.
  • Variations in scheduling will be made to meet patient care demands of the clinics, available personnel, and the program goals of the residency.
  • The resident may be allowed to participate in after-hours on-call only if deemed competent by the Residency Coordinator.
  • Typical time allotment for each weekly period:
    • Patient Care............34.5 hours (85%)
    • Didactic Activity...... 2.5 hours (6%)
    • Meetings………….. 1.5 hours (4%)
    • Scholarly Activity.... 2.0 hours (5%)
    • TOTAL....................40.5 hours (100%)
Typical Weekly Schedule
  Monday Tuesday Wednesday Thursday Friday Saturday
Didactic Activity     9am-1pm      
Direct Patient Care  9am-6pm 2-6pm 2-6pm 2-6pm 9am-6pm 9am-1pm
Lunch (1-2pm)  
Scholarly Activity       11am-1pm    
Charting/Reports       9-11am   8:30-9am


Scholarly Activities

The resident will write a paper of publishable quality based upon original research, literature review, or a clinical case that is suitable for submission to a refereed professional journal under the guidance and support of the residency faculty.

The resident will present a lecture such as the annual Residents Conference at the Southern California College of Optometry and, when possible, will be encouraged to present posters, papers or lectures in other settings such as at the American Academy of Optometry, COVD, NORA, the American Optometric Association, or other local meetings.

The resident will be given the opportunity to attend the Vision Therapy Journal Club at SCCO and present articles at the Journal Club.  The resident will also present at least one community lecture to parents, educators, or other professionals.

Clinical Teaching Opportunities

The resident will be given the opportunity to supervise optometric interns and/or vision therapists on at least 50 patient encounters.

Didactic Activities

The resident will meet on a weekly basis with the Residency Coordinator for review and discussion of current patient cases.

The resident is required to attend:

  1. The Annual SCCO Residents Forum (typically held at SCCO main campus in Fullerton CA)
  2. The Monthly SCCO Vision Therapy Journal Club meetings (usually held at Ketchum Health in Anaheim CA)

The resident is strongly encouraged to attend:

  1. The annual College of Optometrists in Vision Development (COVD) meeting (including an Applied Concept Course in Vision Therapy approved by the Residency Coordinator)
  2. The annual Neuro-Optometric Rehabilitative Association (NORA) meeting (including a pre-conference Clinical Skills Course approved by the Residency Coordinator)
  3. The annual American Academy of Optometry meeting
  4. The annual Studt Vision Therapy Practicum
  5. The annual Wold Behavioral Vision Seminar in San Diego
  6. The annual Sports Concussion National Summit (typically held in the Los Angeles area)
  7. The annual Profectum Autism multi-disciplinary Conference (typically held in the Pasadena area)
  8. The bimonthly San Gabriel Valley Optometric Society dinner CE meetings in Pasadena area
  9. The quarterly Interagency Connections Los Angeles multi-disciplinary lunch meetings in Pasadena

The resident is also encouraged to attend:  

  1. The PAVE-Sanet Vision Therapy Course usually held in San Diego over 5 weekends in January, March, May, July and September (in the year immediately AFTER completion of residency)
  2. The Magic of Vision Therapy Case Presentation workshop by Toni Bristol of the Expansion Consultants, Inc. typically held in Montrose, CA. 
  3. Other Continuing Education lectures sponsored by SCCO (most are offered at no-cost to the residents, based on availability and advance reservations)

 

 

The resident is also encouraged to attend the American Academy of Optometry annual meeting, the annual Studt Vision Therapy Practicum, and the annual Wold Behavioral Vision Seminar in San Diego. 

Resident presenting poster at AAO Seattle
Resident presenting poster at AAO Seattle
Resident presenting at the Wold Forum 2014
Resident presenting at the Wold Forum 2014
Resident receiving AAO Fellowship
Resident receiving AAO Fellowship

Compensation and Benefits

The resident will be compensated as an employee of the Center for Vision Development Optometry Inc.

Stipend Total stipend of $35,000, less any federal/state required payroll deductions, will be paid by CVDO. Not contingent upon productivity.
Health Insurance Reimbursement will be provided up to $1,000 of health insurance premiums.
(cost comparison of various health plans can be found in websites such as  http://www.coveredca.com)
Holidays The resident is allotted approximately 15 days off when the program site is closed.
Educational Travel Reimbursement for approved education meeting will be provided up to $2,000. The resident will be provided with up to 12 professional days (to attend professional meetings such as COVD, NORA, Academy, Wold).
Paid Time Off The resident will be provided 3 days of paid time off. Request for additional days off must be approved by the Residency Coordinator. Equivalent time is subject to be made up for time off beyond 3 days.
Liability Insurance The resident will be provided with professional liability insurance by CVDO (Est. $800) and workers compensation insurance (Est. $650)

Housing

Housing can be found in the city of Pasadena and surrounding neighborhood.   Housing may also be found in the nearby cities of Monrovia, Duarte, Azusa, etc. where the new Metro Gold line Transportation serves starting 2016 with a Sierra Madre Villa station near the office https://www.metro.net/riding/maps/gold-line.

Application Process

Applications are processed through the Optometric Residency Match (ORMatch)

  • This program uses the Optometric Residency Match (ORMatch). All applicants must submit the ORMatch application no later than January 30Candidates are encouraged to submit their ORMatch applications by December 31 and their supplemental application by January 10 for highest considerations of this program.  Supporting documents noted below should be submitted directly to the Residency Coordinator at the program site as soon as possible.  A supplemental application will be sent to the candidate after the ORMatch application is received by the program.
  • Applicant must have earned an OD degree or will have earned such a degree by the time of matriculation from a school/college of optometry accredited by the Accreditation Council on Optometric Education (ACOE).
  • Applicant will furnish an official transcript from his/her school/college of optometry.  An applicant should have a cumulative grade point average greater than 3.0 on a 4.0 scale in the professional optometric curriculum.
  • Applicant must pass all parts of the National Board of Examiners in Optometry (NBEO) examinations (including the TMOD examination) required for California therapeutics licensure and furnish official transcripts when available.  If accepted, the resident must be able to obtain a California optometry license.
  • Three letters of recommendation are required.  Two letters must be from full-time faculty members who have been most responsible for the clinical education of the applicant. The deadline to receive letters of recommendation is January 30.
  • A Curriculum Vitae and a letter of intent stating reasons for applying to this program is required.
  • An interview will be required (see section under Selection Procedure below).  Interviews are usually scheduled on two selected weekday mornings in February.
  • All applicants will be evaluated for selection without regard to sex, race, color, creed, age, national origin, or non-disqualifying physical disabilities.
  • The residents will be selected from among candidates of whom if hired, can present evidence of legal right to live and work in the United States.

Selection Procedure

  • Potential applicants are required to submit their applications via the Optometry Residency Match (ORMatch). They should also contact the Program Coordinator via email or telephone to express interest in the program and intent to apply. Candidates are highly encouraged to visit the program site in person (if possible, prior to applying) to tour the facility and to speak with the Program Coordinator and the current resident.
  • Complete applications (ORMatch application, transcripts, NBEO and TMOD scores, and letters of recommendation) will be reviewed.  Individual interviews of a selected number of applicants are conducted in person or by video conferencing. The interview committee consists of:
    • Residency Program Coordinator, Center for Vision Development Optometry Inc.
    • Vision Therapists, Center for Vision Development Optometry Inc.
  • At the interview, candidates will be asked questions that include, but are not limited to, what motivates them to pursue residency training, why they are interested in our specific program, what their career aspirations are, how they will enhance our program, and what is their current level of didactic and practical knowledge in pediatric optometry, vision therapy, and neuro-optometry. 
  • Following the interviews, the Program Coordinator tabulates an overall score based on grade point average, NBEO scores, and interview scores. Candidates are scored in each category and then the score is multiplied by a weighting factor for each category. The GPA is weighted as 1.0, NBEO score is weighted as 1.0, relevant clinical/work experience is weighted as 1.0, relevant professional meeting/lecture (e.g. COVD, NORA) is weighted as 1.0, residency and professional goals is weighted as 1.0, references is weighted as 1.0, clinical knowledge is weighted as 1.0, and the interview and interpersonal skills is weighted the highest at 3.0. From this, an overall ranking is devised based on the sum of their weighted score in each category. From this overall ranking, a candidate may move up or down by up to 2 positions to account for other factors such as professionalism, attitude, maturity, and letter of intent.
  • The ranking of the candidates is submitted to ORMatch for matching.
Factor

Unsatisfactory
(1 point)

Satisfactory
(2 points)
Exceptional
(3 points)
  Excellent
(4 points)
Weighting Factor WEIGHTED
SCORES
Interview & Interpersonal Skills         X 3  
GPA         X 1  
NBEO Scores         X 1  
Relevant Clinical/Work Experience         X 1  
Relevant Professional Meetings/Lectures
(e.g. COVD, NORA, etc.)
        X 1  
Residency & Professional Goals         X 1  
References
(character, dependability,
clinical performance, etc.)
        X 1  
Clinical Knowledge in
Pediatric Optometry, Vision Therapy/Neuro-Optometry
        X 1  
TOTAL SCORE  
RANKING  
  • The name of the matched candidate will be provided to SCCO’s Assistant Dean of Residencies, who will then make a recommendation for appointment of the selected candidate to the Dean of SCCO.
  • The matched candidate is then offered a written contract from SCCO for the residency position.
Residents & Staff attending local multi-disciplanary meeting
Residents & Staff attending local multi-disciplinary meeting
Residents co-lecturing with Dr. Tong at Pasadena Lions Club
Residents co-lecturing with Dr. Tong at Pasadena Lions Club
Dr. Tong & Staff celebrating 2016 residents completion
Dr. Tong & Staff celebrating 2016 residents completion

Requirements for Residency Completion and Awarding of Certificate

  • The resident is required to keep a detailed log of all required program aspects, which will be reviewed periodically by the CVDO Residency Coordinator and the SCCO Director of Residency Programs.
  • The resident is required to deliver clinical services at a level that is satisfactory to the Residency Coordinator, the Assistant Dean of Residencies, and the Southern California College of Optometry administration.
  • After-hours on-call assignments may be given on an as-needed basis. 
  • Participation in local multi-disciplinary meetings may be required on a periodic basis.
  • The resident will be required to write a paper based on original research, literature review, or a clinical case suitable for publication in an acceptable peer-reviewed professional journal.
  • The resident will be expected to perform in a professional manner in the delivery of patient care services and to observe those proprieties of conduct and courtesies that are consistent with the rules and regulations governing the Southern California College of Optometry.
  • The resident will be required to participate in and complete the requirements set forth in the curriculum.  This may include participation and presentation at the Southern California College of Optometry annual residents conference or a similar local continuing education meeting.
  • Upon successful completion of the Residency Program, the Residency Coordinator and the Assistant Dean of Residencies will recommend the granting of certification to the Dean at the Southern California College of Optometry.
  • Any resident accepted for training can be dismissed, without receiving a certificate of completion, for infractions of the rules and regulations of the Center for Vision Development Optometry Inc. and/or Southern California College of Optometry, or for any action that jeopardizes the safety of patients, personnel, or physical facilities.

Program Accreditation

The Accreditation Council on Optometric Education (ACOE) continued the status of “accredited” for the program in 2013. The next currently scheduled site visit is June, 2021.

Points of Contact / Faculty

Residency Coordinator:

Derek Tong, OD, FAAO, FCOVD, FNORA
Adjunct Clinical Assistant Professor
Center for Vision Development Optometry Inc.
2700 E. Foothill Blvd. Suite 207
Pasadena, CA 91107
626.578.9685 • Email .(JavaScript must be enabled to view this email address) • Website: www.tongvision.com

Judy W.H. Tong, OD, FAAO
Assistant Dean of Residencies
Southern California College of Optometry at
Marshall B. Ketchum University
2575 Yorba Linda Blvd., Fullerton, CA 92831-1699
714.449.7429 • Fax: 714.992.7811• Email: .(JavaScript must be enabled to view this email address)