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Academic Policies

Attendance

Marshall B. Ketchum University expects regular attendance at all lecture, laboratory and clinic sessions to which the student is assigned. Each program determines the specific attendance policy and procedures (see program handbook). The record of attendance is the responsibility of each individual instructor. Permission to be absent must be obtained from the dean/director of the program or the program designee. Instructors are not obligated to provide special consideration in the case of unexcused absences. Repeated unexcused absences may result in a student being placed on professional probation.

The academic credits at MBKU are described in terms of quarter credit hours. One credit hour represents one hour per week in the classroom during a 10-week quarter, two hours per week devoted to laboratory, or three hours per week of clinical work. Full time is defined as 12 credit hours per quarter for students enrolled for three quarters per academic year and 9 credit hours per quarter for students enrolled for four quarters per year.

Examinations are held in each course and are required of all students taking the course. All students must take all examinations, including final examinations, at the assigned time, unless prior arrangements have been approved by the instructor of record. Each program determines the procedures for reporting if a student must miss an exam because of an emergency (see program handbook). All missed exams must be made up as specified by the program. Course grades are assigned by the instructor of record.

Grading System

The following grades are used by the University Registrar's Office. Refer to the program handbook for further information on the use of a specific grading system. In addition, information regarding graduation requirements can be found in each program handbook.

Grade Grading Points Symbols  
A 4.0 E Incomplete
A- 3.7 FC/FD Remediated Failure
B+ 3.3 W Withdraw
B 3.0 P Pass
B- 2.7 HP High Pass
C+ 2.3 AS Advanced Standing
C 2.0 AUD Courses Audited without Credit
D 1.0    
F (Failure) 0.0    
P 0.0    
FC 2.0    
FD 1.0    

A student's grade point average is determined by dividing the total number of grade points earned by the total number of credit hours attempted. No grade points are assigned for courses that were incomplete or for courses that have been audited by the student.

Definitions of other grades used:

An incomplete grade indicates that assignments have not yet been completed. It does not refer to the adequacy of the performance. An incomplete grade for failure to complete assignments must be removed at a time designated by the instructor of record; but, no later than three weeks following the completion of the quarter or it will automatically be changed to an F, or failure. A student receiving an E or incomplete grade in a clinical course may have the completion of the work deferred for a period of time longer than three weeks subject to the written approval of the instructor of record.

  • Withdrawal indicates that the student withdrew from the course or the program.
  • Pass indicates credit given for satisfactory completion of a pass-fail course.
  • High Pass indicates credit given for outstanding competency completion of a pass-high-pass-fail course, typically a clinical course.
  • Audit indicates that a student was granted permission to sit in on lectures in a class for no credit. Students may not audit laboratories or clinical assignments.
  • Advanced standing indicates credit given for previous equivalent work. Forms to waive a course are available from University Student Affairs.

Students receiving an F grade must satisfactorily complete an equivalent course or a remediation program. Successful completion of a remediation program will result in a grade change of Pass, FC, or FD, depending on the program (see program handbook). A fee to remediate deficiencies and for make-up examinations may be charged. Subject to the student's satisfactory completion of an approved equivalent course, the earned grade will be transcripted. The grade of F remains on the student's record; both credit hours and grades are computed in the grade point average.

Official Change of Grade Request Forms are available from University Student Affairs and must be filed by the faculty.

Rules for academic probations and dismissals vary according to the academic program and may be found in the program student handbooks. A student on probation/alert may not participate in work-study nor hold office in a class, student association, fraternal, or any other student organization. In addition, students wishing to participate in off-campus meetings during the academic year must receive academic approval from the dean/director and may not be on academic probation. Students who are not making satisfactory progress will not be eligible to receive loan monies through programs of the federal government. Students are considered to be making satisfactory progress if they have completed each year's coursework within a maximum of two academic years.

Suspension

A student may be suspended from participating in MBKU's academic and clinical programs for a period of time up to one year if found guilty of failure to comply with the published “Student Code of Conduct.”

Leave of Absence

Any student may apply to take a Leave of Absence (LOA) from the program for a specific time period providing that it does not involve more than 180 days, including holidays and educational breaks, within a 12-month time period. A LOA must be requested in writing to the dean/director of the program no later than one month prior to the start of the LOA in the case of a planned event and must include the reason for the LOA as well as the dates involved. In the case of unforeseen circumstances, for example, an accident or emergency medical condition, the student must request the LOA in writing as soon as they are able to do so. Students may not see patients while on a LOA. In addition, students may not receive financial aid during the time of the LOA. Students who meet the criteria for the LOA are not considered to have withdrawn from the program for loan repayment purposes and their student loan repayment/grace status may not be impacted.

Any student who is absent for up to two weeks without submitting a written request in accordance with the regulations for a LOA, will be considered to have withdrawn from the program. As an unexcused or unapproved withdrawal, the student may forfeit any rights to return to the program pending an administrative decision.

Students who are dismissed for academic reasons and given the right to return will be eligible for financial aid when they return to the program, provided they are enrolled at least half-time. A student in this situation does not meet the requirements for a LOA, but instead will be considered as eligible for a Withdrawal with Intent to Return (WIR). Students, who are considered to be WIR, are no longer enrolled during the time they are away from the program. Their student loans will enter into repayment/grace status effective with the date they left the program. The student must request the WIR in writing to the dean/director of the program and if approved, the student will be permitted to return during the following academic year. Students who are on academic probation at the time they elect to take a WIR may have their conditions for re-admittance reviewed by the program's academic standards committee prior to readmission.